Time Management Strategies Time Management Strategies

Time Strategies & Getting Organized

Approach

There have probably been as many books and articles written about time management as almost any other subject in the personal and professional development field. You probably already know by now that we have been in the personal and professional improvement field since 1985. During that time we have had many requests and suggestions that we address the time management issue. We did so, but in a manner that is consistent with our approach and philosophy. We have always felt and continue to believe that time management is almost never a time management issue. Rather, it is almost always a lack of prioritization and focus issue.

Almost everyone knows that you should prioritize your activities. Almost everyone knows that you should complete your urgent/important/critical (whatever adjective distinguishes that concept as "new") tasks each day. Almost everyone knows that planning your day makes more sense than letting others do your planning for you. Everyone knows, but very few do - - -Why? That's finally what fascinated us. The answers to that question is why this approach, learning process and content were developed.

Get Things Done Tips

While a daily planner system is widely recognized as a valuable tool, this development process is not just about how to use a daily planner. We focus on internal feelings, desires, attitudes, and habits along with the tips and techniques you would normally expect. Participants focus on developing the mental confidence, empowering attitudes, and a life planning process that will help them take back control and live their life in a fuller, richer, and more satisfying way.

Participants experiencing success

People are saying...

"This course helped me to become more focused on my personal and professional goals. It caused me to focus on how I spend my time and how I could improve my outcome" - Nancy Sweetman, Co-Owner, AES Remedial Contracting

"This program helped me analyze my management skills to see what I'm doing well and to begin to address the areas for improvement." - Bob Barrieau, President, Barrieau Oil Company

"The value of this time for me was to learn tools on how to better organize and keep track of what needs to, or should get done. Also to have priorities in mind and how to rate those priorities. Finally I learned how to run an effective meeting." - Tom Carroll, Design Engineer, Ebm- papst Inc.

"The value of this process is realizing I need to take responsibility for managing my time and the necessity of getting organized. I always just blamed it on too much to do." - Pamela Martinez, Vice President, Human Resources, DATTCO

Learning Process

learn more...

All of the following methods will be available to be used throughout the development process.

  • Workshop Implementation Sessions. Workshop oriented, implementation sessions will be held in order to put practical application behind the material studied. The timing & duration of the sessions will be determined based on each client’s own unique situation.
  • Spaced Repetition. Psychologists tell us that if we are exposed to a new concept or idea one time, unless it has an extremely powerful impact on us, after one day we will likely remember less than 50% of what we heard; after two days, less than 25%; and after 16 days we may remember as little as 2%. Alternatively, if we consciously expose ourselves to the same concept or idea six times over a period of time, we can increase the retention rate of that information to as high as 62% for a period that exceeds sixteen years. For this reason, part of the process will involve the use of audio, enabling the participants to conveniently make use of the power of spaced repetition.
  • Practical Application. Participants are responsible for capturing what they think the major and secondary ideas are as well as how they are actually applying these concepts and ideas. These will be reviewed and discussed.
  • Built-In Motivation. Since one of the key elements of the process involves the integration of personal goals with organizational results, the participants want to learn from the process because of the satisfaction and benefits they will receive through the realization of their personal goals.
  • Updates of progress to ensure that you stay in control of your program.
  • Research or individual coaching of participants, if appropriate.
  • A follow up session and goals review will be arranged one month after the formal content sessions have ended.
  • Break-out Groups if appropriate. One of the best ways to develop the commitment of the participants is to ensure that they are actively involved in the learning process. By having participants act as leader and present the ideas of their group, they learn to tie individual experiences into a group learning process.

Content

overview contents...

Kickoff Meeting and Concept Introduction

  • Evaluating Attitudes
  • Improving Planning Skills
  • How Small Goals Lead to Big Goals
  • Balancing Personal & Work Life
  • Making a Change Work For You

Time Management-Why Do We Need It?

  • Introduction
  • Evaluating Current Behavior and Habits
  • Our Perception of Time
  • Attitudes

Investing Time Through Purpose, Values, and Vision

  • The Importance of Meaning
  • Purpose
  • Values
  • Vision
  • Investing Our Time

Time Management Fundamentals I

  • Getting Organized – The Three "D's"
  • Do the Right Thing Right
  • When Is Your Most Effective Time?
  • Planning and Priorities
  • An "Ongoing To Do" List
  • When to Plan
  • Planning for Interruptions

Goal Setting for Success

  • Without Goals There is No Need for Time Management
  • Staying S.M.A.R.T.
  • Completing a Goal Planning Sheet
  • Possibility vs. Necessity Thinking in Goal Setting
  • Overcoming Procrastination
  • Balance

Time Management Fundamentals II

  • Telephone – Friend or Foe?
  • Additional Time Wasters
  • Making the Most of Meetings
  • Time Management at Home
  • Stress Management
  • Learning to Say No
  • A Matter of Choice

Dream Inventory

  • Introduction to Dream Inventory
  • Dream Inventory Worksheet
  • Checkpoint

Self-Evaluation

  • Self-Evaluation
  • Mental Development
  • Social Development
  • Physical Development
  • Financial/Career Development
  • Family Life Development
  • Ethics & Beliefs Development

Goal Planning

  • Setting Goals and Establishing Priorities
  • Goal Planning Sheets Instructions
  • Goal Planning Example
  • Goal Planning Sheets
  • Final Checkpoint

Time Management

  • Time Analysis Instructions
  • Time Use Matrix
  • Time Summary Form
  • Evaluation Questionnaire – Time Management
  • Goal Categories – Time Management
  • Setting Goals and Establishing Priorities – Time Management


Information on Executive & Individual Coaching and Assessment Services

As a direct result of a client request back in 1987, we began working with individuals on a one-to-one basis. Coaching is a direct, highly interactive way for individuals at all levels to take advantage of assistance in developing their own abilities to their fullest potential. It puts action behind the belief that people are the most valuable asset of a business.

After many years of searching, we have found three assessments that are congruent with our people development processes. We were looking for something that without question was quantifiable, valid, reproducible, and objective. They are state-of-the-art versions of the Attribute Index, DISC Index and Values Index.

Paradigm Associates offers the combination of personal assessments along with individual coaching. This can help any individual identify and play to their strengths, identify what land-mines they should avoid, and achieve personal and organizational goals more often.